SENIOR LEGAL ASSISTANT – TRADE-MARKS

DWW is seeking a senior legal assistant.

This position requires an energetic, friendly and dynamic individual who will be responsible for assisting three partners in managing a busy trade-mark practice.

 Responsibilities include:

  • Prepare draft trade-mark applications upon receipt of instructions from clients; Prepare draft letters to CIPO to file trade-mark applications and report filing of applications to clients
  • Prepare draft report of Office Actions and responses to Office Actions
  • Draft correspondence (email, etc.) for principals’ review
  • Liaise with CIPO regarding filing particulars, approvals, advertisements, etc.
  • Review reporting letters for registration and renewal certificates and forwarding same to clients
  • Transcribe dictation
  • Liaise directly with clients via telephone or email re: due dates, filing/response reminders, etc.
  • Use Anaqua and WebTMS to upload documents
  • Enter, review and post lawyers’ dockets
  • Liaise with search providers to conduct trade-mark registrability searches
  • Conduct conflict checks and open physical files
  • Maintain all files in accordance with the firm’s standards
  • Review weekly due date reports
  • Send files to off-site storage facility
  • Review and process invoices; submit same to Accounting Dept.
  • Filing (invoices, correspondence, etc.)
  • Reserve, set-up and clean up boardrooms
  • Provide reception relief for main receptionist
  • Other tasks which may be assigned from time to time

 Personal Characteristics:

  • Strong desire and ability to work independently and proactively
  • Strong work ethic with a positive, can-do attitude
  • Ability to multi-task and work in a challenging fast paced environment
  • Strong presence with ability to interact with Senior Leadership
  • Commitment to perform responsibilities with high professional and ethical standards
  • Detail-oriented, accurate, strong attention to detail
  • Superior organization and time management skills
  • Excellent verbal and written communication skills
  • Flexible, dependable and open to change

 Requirements:

  • Comprehensive knowledge of Trade-mark practice and procedures
  • Strong organizational skills
  • 5+ years of experience working in a similar role.
  • Knowledge of Anaqua and WebTMS would be useful, but is not mandatory
  • Ability to work under pressure with minimum supervision
  • Discretion (with respect to confidential information)
  • Proficiency with Microsoft Excel, Word and Outlook
  • Excellent command of the English language
  • Excellent grammar and communication skills – verbal and written
  • Works well with others in a team-based environment

 Physical Requirements:

  • Fine hand manipulation (typing, dialing, filing); lifting up to 50 lbs.; Pushing/Stooping/Standing/Sitting; Walking.

 

STUDENT PROGRAM AT DEETH WILLIAMS WALL LLP

Students who are eager to work in a challenging and self-motivated environment will find working at Deeth Williams Wall LLP highly rewarding. As a boutique firm, we offer students the opportunity to work on cutting-edge files normally found at the largest Toronto firms, while maintaining the intimacy and personal attention of a small firm.

We provide our students with valuable exposure to some of the most rapidly developing areas of law, including information technology, biotechnology and health care regulatory matters. Although the work focuses mainly on intellectual property and technology, we provide our law students with a wide range of legal experience. Students are involved in a variety of complex litigation and transaction files. They are also encouraged to attend continuing legal education seminars, join professional organizations and enjoy firm and professional social functions throughout the year.

 

OUR ARTICLING PROGRAM

We normally employ one or two articling students per articling term. The firm accepts applications in accordance with the Law Society of Ontario's Articling Guidelines.

2019-2020 Articling Recruitment

The firm thanks all of those who applied for articling in 2019-2020.  The available positions have been filled.

 

OUR SUMMER STUDENT PROGRAM

We normally employ one or two summer students per year. The firm accepts applications in accordance with the Law Society of Ontario’s Summer Recruitment Guidelines.

2019 Summer Student Recruitment

We are accepting applications for 2019 summer student position(s). The application deadline is Wednesday, January 23, 2019 by 5:00 p.m.

We are currently accepting applications from first and second year students. We will be scheduling and conducting interviews in accordance with the Law Society of Ontario's Summer 2019 recruiting guidelines for first year students.

Inquiries

Inquiries about the Student Program at Deeth Williams Wall LLP may be directed to:

Hung Nguyen
Student Program
Deeth Williams Wall LLP
150 York Street, Suite 400
Toronto, Ontario M5H 3S5

recruitment@dww.com

We accept applications by hand delivery, mail, viDesktop, email and fax.

For more information on Articling and Lawyer Licensing requirements in Ontario, please visit the Law Society of Ontario’s Lawyer Licensing website.